Privacy Policy - Man Expeditions x

Privacy Policy

By visiting or shopping at this web site, you accept the following terms and conditions. Please read them carefully.

What information do we collect

We collect information when you book an event or trip which may include your name, address, gender, birth date, email address, telephone number, special occasion dates, event preferences, dietary preferences, and passport information as well as emergency contact information (the name, address and telephone number of someone not traveling with you who we can contact in case of an emergency); with your prior explicit consent we may also collect sensitive personal information such as health requirements. This information is collectively referred to as "Profile Information" in this Privacy Notice.

Information collected may include Profile Information for yourself and those traveling with you. By providing us with the Profile Information of any third party, you confirm that you have the authority to do so on their behalf and have provided them with the information set out in this Privacy Notice.

There are several areas on the site(s) where you may provide personal information or will be required to register to obtain access to certain online services not available to anonymous visitors. This includes logging into our site(s), completing a new reservation form or completing an online reservation.

If you make purchases through our site(s), we will collect your contact information including your phone number, email address, credit card information (cardholder name, card number and expiration date) and information about the person receiving the product or service purchased, and we also may keep a record of your purchases.

How Do We Use the Information We Collect?

Man Expeditions uses the information we collect primarily for the purposes of our legitimate business interests, such as: to provide a better customer service to you; to improve and tailor our services to you including meeting your needs and preferences, such as if you require a wheelchair or dietary preferences; to contact you about special promotions and new products, and for other purposes set out in this Privacy Notice.

We also process your personal information for the purposes of entering into and fulfilling our agreement with you, including to provide you products, services or membership benefits you request, and to comply with applicable legal obligations as detailed in this Privacy Notice (for example, providing certain information to governmental and recognized law enforcement agencies).

We use your credit card information to complete your purchase. We may keep your credit card and passport information on file and on our servers to enable you to book additional services, make purchases at an event or trip more easily and to resolve disputes as may arise between us and you.

We may use your personal information to communicate with you and respond to your queries. With your permission, we may contact you from time to time with communications that we feel will be of interest to you such as information about our services, news, and updates, and promotions; our communication will also include offerings of exclusive benefits and privileges and personalized offers and invitations to events.

Information We Collect or Store Automatically

We automatically collect certain types of usage information when you visit the Site(s), receive Man Expeditions emails, or otherwise engage with us. For example, we use cookies to better understand our Site usage information and to improve our Site and our user experience. Some methods we use to collect this usage information are explained below.

Cookies are small text files containing a string of alphanumeric characters placed on your devices that uniquely identify your browser and let us help you log in faster and enhance your navigation through the Site. A cookie may also convey information to us about how you use the Site(s) (e.g., the pages you view, the links you click, how frequently you access the Site(s), and other actions you take on the Site(s)), and allow us to track your usage of the Site(s) over time.

Log file information may include anonymous information such as your web request, Internet Protocol (“IP”) address, browser type, information about your mobile device, referring / exit pages and URLs, number of clicks and how you interact with links on the Site(s), domain names, landing pages, pages viewed, and other such information.

Embedded scripts are a type of programming code that is designed to collect information about your interactions with the Site(s) such as the links you click on. The code is temporarily downloaded onto your device from our web server or a third-party service provider, is active only while you are connected to the Site(s), and is deactivated or deleted thereafter.

Browser fingerprinting includes collection and analysis of information from your device, such as, without limitation, your operating system, plug-ins, system fonts and other data, for purposes of identifying your browser and device.

Entity tags (“ETags”) are a feature of the cache of information from device browsers. ETags are an opaque identifier assigned by a web server to a specific version of a resource found at a URL. If the resource content at that URL ever changes, a new and different ETag is assigned. Used in this manner, ETags are a form of Device Identifier. ETag tracking may generate unique tracking values even where the consumer blocks HTTP, Flash, and/or HTML5 cookies.

Recognition technologies apply statistical probability tools to data sets in an attempt to recognize or make assumptions about users and devices. This information helps us to identify you across multiple devices that you may use, analyze and improve the Site(s) and present you with information based on these assumptions.

When you access the Site(s) by or through a mobile device, we may receive or collect and store unique identification numbers associated with your device or our mobile application (including, for example, a UDID, Unique ID for Advertisers (“IDFA”), Google Ad ID, or Windows Advertising ID), mobile carrier, device type, model and manufacturer, mobile device operating system brand and model, phone number, and, depending on your mobile device settings, your geographical location data, including GPS coordinates (e.g. latitude and/or longitude) or similar information regarding the location of your mobile device.

How do we use the information we collect or store automatically?

We use or may use the data and any personal information collected through the above methods for our legitimate business interests, namely to: (a) remember information so that you will not have to re-enter it during your session or the next time you visit the website(s); (b) provide and serve custom, personalized advertising; (c) identify and recognize you across multiple devices; (d) provide and monitor the effectiveness of the Site(s); (e) monitor aggregate metrics such as total number of visitors, traffic, usage, and demographic patterns on our website and the Site(s); (f) diagnose or fix technology problems; and (g) otherwise to plan for and enhance our services and Site(s). For more information, please see the Online Advertising section below.

The information generated by the above methods may be transmitted to and stored on servers in Canada. Although we do our best to honor the privacy preferences of our users, we are unable to respond to Do Not Track signals set by your browser at this time.

If you would prefer not to accept cookies, most browsers will allow you to: (i) change your browser settings to notify you when you receive a cookie, which lets you choose whether or not to accept it; (ii) disable existing cookies; or (iii) set your browser to automatically reject cookies. Please note that doing so may negatively impact your experience using the Site(s). Depending on your mobile device and operating system, you may not be able to delete or block all cookies. Please review the section below titled "Online Advertising" for more details. You may also set your e-mail options to prevent the automatic downloading of images that may contain technologies that would allow us to know whether you have accessed our e-mail and performed certain functions with it.

Information We Receive from Social Networking Site(s) or Other Third Parties

When you interact with our Site(s) through various social media, such as when you login through Facebook, or share our content on Facebook, Twitter, Pinterest, Instagram or other site(s), we may receive information from the social network including your profile information, profile picture, profile name, user ID associated with your social media account, country and any other information you permit the social network to share with third parties. The data we receive is dependent upon your privacy settings with the social network, and we will not post information about you on third party social media site(s) without your consent. You should always review, and if necessary, adjust your privacy settings on third-party website(s) and services before linking or connecting them to our website or Service.

We may also collect information about you that is publicly available. This information may be combined with the information we collect from you directly as discussed above. We use this information to better understand the demographics of our customers, to connect with you on social networks, and improve our Site(s), Services and our customer experience.

Marketing Emails

You may subscribe to our email marketing program by registering on one of our Site(s). By registering, you are securing your subscription to receive marketing emails. Emails from Man Expeditions may contain unique hyperlinks and other methods to track your engagement with the emails that we send you. You may unsubscribe or change your email address for marketing emails at any time by following the instructions mentioned prominently within each email.

Please note that if you tell us that you do not wish to receive marketing emails, you will still receive service emails which are necessary for example to confirm your booking or to update you on the status of your travel service. We will use the contact details you give us when you book. This is so that we can perform the contract we have with you.

Please note that if you ask us to stop sending marketing emails, we will keep a note of your personal information and your request so that we can make sure you are excluded from the emails when they are sent out.

Promotions, Contests, and Sweepstakes

From time to time we may offer promotions, contests or sweepstakes (collectively referred to as a “Promotion”) on our Site(s) or partner site(s). If you choose to participate, information including your name, address, age, telephone number and email address may be collected. We may also request other information some of which may be optional. We use the information you provide for the purposes of conducting the Promotion and for other purposes described in this Privacy Notice. A Promotion may be sponsored by Man Expeditions alone, with another sponsor or by a third party. Information you provide may be shared with the sponsor or third parties in accordance with this Privacy Notice. We may require the sponsor or third party to provide us with Promotion entrant information for marketing purposes. You must be over the age of 18 to participate in any Promotion or as otherwise provided in the official rules or terms and conditions for such Promotion. When you participate in a Promotion you are subject to the official rules or terms and conditions governing that Promotion which may be posted on the Site relevant to the applicable Promotion or in other locations as Promotion marketing materials and/or website(s) indicate.

Child Privacy

The Site(s) are not targeted at, nor do we knowingly collect personal information from, children under the age of 18. If we have reason to believe that information is being provided by a person under the age of 18 we will not collect the information. If you believe that we have collected information from a person under 18, please contact us at hello@manexpeditions.com

Enjoyment of Your Vacation or Event

Please be aware that there are photographers and camera crew at our events taking photographs and making films for our own promotional use. They are happy to take reasonable steps to avoid filming or photographing you where you indicate that this is your preference, but you may be included unless you tell us otherwise and we are unable to guarantee that you will not be included on an incidental basis.

Some products and services, excursions and other activities, are provided by other companies. We may share sufficient personal information with these partners before, during and after your event/trip to provide a seamless service to our guests. These companies have their own privacy policies which should be referred to if you choose to use their services.

Queries

Should you have queries before, during or after your event, then we will use information related to your event such as travel details, billing, communications and other information we may have on record or which you or third parties may provide to us, to resolve your query.

Upon completion of your event, we will contact you to seek feedback on your experience to understand your satisfaction level so that we can improve the quality of services we offer, and to assess the performance of our staff and their associated rewards.

Understanding Your Needs

The personal information you provide to us or which we obtain through your dealings with us may be analyzed for the following purposes to tailor our products and services and to improve our products and services generally:

To personalize our news, offers and services to your interests.
To track the response to our marketing communication.
To review, develop and improve the services we offer (including market research).
For statistical analysis.

We also conduct identifiable and anonymous market research to provide longer-term insight into the effectiveness of our services and marketing, and to support our service planning and delivery.

Your Access to Your Information

You are responsible for the accuracy and completeness of all information you provide to us. You may, at any time, access and make changes or corrections to your Profile Information or preferences simply by directing us to change your information by email or telephone at the address and number provided below. You can direct us to remove your email address from our mailing list simply by following the instructions on any email you receive. We will act on your request promptly, but making changes may take up to two weeks to become effective.

Disclosing Information to Third Parties

We may share your information with our affiliated companies and third parties to perform certain activities on our behalf. Examples of these activities and third parties include:

Processing payments: banks, payment service providers.
Sending postal mail and e-mail communications: postal services, couriers, e-mail service providers.
Maintaining guest records and analyzing data: customer insight agencies, credit agencies.
Providing travel services: airlines, coach operators, travel agents.

These contractors have access to personal information needed to perform their functions, but are not permitted to use it for other purposes.

If you make a booking we may pass your personal information on to other relevant suppliers of your travel arrangements such as airlines, hotels, and transport companies. Your personal information may also be passed to travel agents, security and credit checking companies, credit and charge card companies. We are required to co-operate with government and law enforcement agencies and the public authorities of any country in your itinerary, including customs and immigration authorities.

We will disclose Profile Information and other personal information to third parties in accordance with applicable law, and generally only if: (1) you request or authorize it; (2) the information is provided to help complete a transaction for you; (3) the information is provided to comply with the law, applicable regulations, governmental and quasi-governmental requests, court orders or subpoenas, to enforce our Legal Notices or other agreements, or to protect our rights, property or safety or the rights, property or safety of our users or others (e.g., to a consumer reporting agency for fraud protection etc.); (4) the disclosure is done as part of a purchase, transfer or sale of services or assets (e.g., in the event that our assets are acquired by another party, customer information may be one of the transferred assets); (5) the information is provided to our agents, outside vendors or service providers to perform functions on our behalf (e.g., analyzing data, providing marketing assistance, providing customized advertising, providing customer service, processing orders, sending emails about our products or services, etc.) or with whom we may have cooperative or joint marketing arrangements; (6) the information is shared with third parties for their marketing use, or (7) the information is revealed to others as described in this Privacy Policy. To limit affiliate marketing offers, please email: hello@manexpeditions.com. We may also anonymize or aggregate data about you and disclose such anonymized or aggregated information to third parties for promotional or other purposes.

From time to time we may offer promotions or specials on behalf of companies with whom we have joint or cooperative marketing arrangements. You may take advantage of these promotions or specials by clicking on links on our Site(s). You will be transferred to a different site which may not be owned or operated by Man Expeditions where you may be required to provide personal information in order to participate in the promoted products or services. This privacy policy does not apply to those site(s); please review the privacy policy posted on those site(s). Man Expeditions is not responsible for the content on those site(s) and therefore your use of such site(s) is at your own risk.

Personal information about you may be shared with governmental and recognized law enforcement agencies (such as Customs and the US Department for Homeland Security) prior to, during, or after the trip, for security and immigration purposes. Personal information may also be shared with these agencies in order to prevent and detect crime as well as to safeguard children and vulnerable adults.

Online Advertising

We may share, or we may permit third party advertising networks and other third-party partners, to collect information about your use of our Site(s), or your engagement with our email communications or other marketing initiatives, over time and across devices that you use so that they may play or display ads that may be relevant to your interests on the Site(s) as well as on other website(s) or apps, or on other devices you may use. Typically, though not always, the information we share is provided through cookies or similar tracking technologies, which are discussed above. We may also share an account identifier which Man Expeditions de-identifies prior to sharing with third party partners so that the partners cannot reasonably identify you from the information, to help us identify you across devices.

You may be able to delete and/or disable cookies and other tracking technologies by actively managing the settings on your browser or mobile device. If you access our Site(s) on your mobile device, you may or may not be able to control tracking technologies through your device settings. Please note that these tools may not be effective with regard to Flash cookies or HTML5 cookies. For information on disabling Flash cookies, go to Adobe’s web site. Please be aware that if you disable or remove cookies, Flash cookies, or HTML5 cookies on your Device, some parts of our Site(s) may not function properly, and that when you revisit our Site(s) your ability to limit cookies is subject to your browser settings and limitations.

In the United States and Canada, you can opt-out of many of the network advertising programs that deliver interest-based advertising content based on your browsing behaviors by visiting the Digital Advertising Alliance Consumer Choice page and the Network Advertising Initiative Consumer Opt-Out page (United States) or the Digital Advertising Alliance of Canada page (Canada). Deleting browser cookies can remove your opt-out preferences, so you should use these tools periodically to ensure that your preferences are up-to-date.

Transportation Security Administration Secure Flight Notice

The Transportation Security Administration (TSA) requires you to provide your full name, date of birth and gender for the purpose of watch list screening under the authority of 49 U.S.C. section 114, the Intelligence Reform and Terrorism Prevention Act of 2004 and 49 C.F.R. parts 1540 and 1560 for all commercial air travel within, into or out of the United States which is booked on or after August 15, 2009.

You may also provide your Redress Number, if available. If you book commercial air travel within, into or out of the United States in conjunction with your voyage we will request this information from you and forward it to the TSA as required by law. Failure to provide your full name, date of birth, and gender may result in denial of transport or denial of authority to enter the boarding area.

TSA may share information you provide with law enforcement, intelligence agencies or others under its published system of records notice. For more on TSA privacy policies or to review the system of records notice and the privacy impact assessment, please see the TSA Website Indicates external site which may or may not meet accessibility guidelines.

Security Procedures to Protect Information

Security of personal information is extremely important to us. Man Expeditions employs physical, administrative and technical security measures designed to prevent unauthorized access to your personal information collected on and used by Man Expeditions at our Site(s) and when providing our Services. Our Site(s) uses SSL (Secure Sockets Layer) security technology to encrypt information you provide to us through the Site, but any information you provide us by email or fax is unencrypted. SSL is an industry-standard protocol for encryption over the internet. Data transmission over the internet is never 100% secure. While we take steps to protect your personal information and keep it secure, you also play a role in protecting your information. You can help to maintain the security of your online transactions by not sharing your login information, booking number or password with anyone. We cannot guarantee the security of any information you transmit to us or from our Site(s), and therefore you use our Site(s) at your own risk.

While we take steps to protect your personal information and keep it secure, you also play a role in protecting your information. You can help to maintain the security of your online transactions by not sharing your login information, booking number, or password with anyone. We cannot guarantee the security of any information you transmit to us or from our Site(s), and therefore you use our Site(s) at your own risk.

Transferring Your Data

Man Expeditions is headquartered in Canada with operational offices in South Africa, and has operations, entities and service providers throughout the world. We may need to process your personal information worldwide, for example on a travel itinerary that includes multiple countries; where a service provided has operations / processing facilities in another country; or where we have to provide personal information to immigration authorities, port agents or excursion operators in destination countries.

If you are based in the EU, this may involve sending your personal information to countries outside the EU where data protection rules may not be as stringent as in the EU. Such transfers are made pursuant to appropriate safeguards. In addition, from time to time, personal information may need to be shared with other companies outside of the EU, or accessed by companies from outside of the EU, in order to provide the services you request from us. For these transfers, we use ‘standard contractual clauses’ to ensure the adequacy of the transfer. If you wish to enquire further about these transfers, please contact us using the details set out at the end of the Privacy Notice.

Your California Privacy Rights

We may disclose your personal information to our affiliates or other third parties for their use in the marketing of their products or services (as opposed to Man Expeditions products or services) to you unless you tell us not to. In order to opt out of such sharing or for further information, please email: hello@manexpeditions.com

For Customers in the EU

If you reside in the EU, you are entitled to the following rights in respect of personal information that we hold:

Right of access: The right to obtain access to your personal information.
Right to rectification: The right to obtain rectification of your personal information without undue delay where that personal information is inaccurate or incomplete.
Right to erasure: The right to obtain the erasure of your personal information without undue delay in certain circumstances, such as where the personal information is no longer necessary in relation to the purposes for which it was collected or processed.
Right to restriction: The right to obtain the restriction of the processing undertaken by us on your personal information in certain circumstances, such as where the accuracy of the personal information is contested by you, for a period enabling us to verify the accuracy of that personal information.

In some cases, our ability to uphold these rights for you may depend upon our obligations to process personal information for security, safety, fraud prevention reasons, compliance with regulatory or legal requirements, or because processing is necessary to deliver the services you have requested. Where this is the case, we will inform you of specific details in response to your request. You may contact our marketing department to discuss how to exercise those rights by sending an email to hello@manexpeditions.com

You also have the right to lodge a complaint with the relevant data protection regulator.

Inapplicability of Privacy Policies of any Linked Site(s) or Other Parties

Man Expeditions’ Site(s) may contain links to other site(s) such as our affiliates and third parties. This Privacy Notice only addresses our use and disclosure of your information collected on Site(s) displaying this Privacy Notice. While we try to link only to site(s) that share our standards and respect for privacy, we are not responsible for the privacy practices of our affiliates or any other third parties or the content of linked site(s), although we do encourage you to read the applicable privacy policies and terms and conditions of such parties or web site(s).

Changes to this Privacy Policy

We will occasionally amend this Privacy Notice to reflect company and customer feedback and we reserve the right to make changes to this Privacy Notice at any time. The use of your information is subject to the Privacy Notice and Terms of Use in effect at the time of use. The provisions contained in this Privacy Notice supersede all previous notices or policies regarding our privacy practices with respect to our Site(s). We post the effective date of our Privacy Notice on our Site(s). We encourage you to check our Site(s) frequently to see the current Privacy Notice to be informed of how we are committed to protecting your information and providing you with improved content on our website in order to enhance your trip/event planning experience. If we make material changes to this Privacy Notice we will post the revised Privacy Notice and the revised effective date on our Site(s).

How to Contact us

If you have any questions, comments or complaints regarding our Privacy Policy, you can contact us via email at hello@manexpeditions.com. This site is owned and operated by Man Expeditions (M21 Media Inc.) which controls any information submitted through this site.